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HR & Safety
Manage your workforce and safety in one place
Railcube's HR & Safety module centralizes the management of employee data, certificates, route knowledge, and other safety compliance; ensuring your teams are qualified, compliant, and ready for the job. From time registration to team management, everything is streamlined in one powerful tool designed specifically for railway operations.
Centralized employee management
Build structured, role-based employee profiles.
Easily manage all employee information from one place. Create employee types (e.g., driver, shunter, technician) and assign roles, access levels, and responsibilities. Link employees to their qualifications, certificates, and teams for complete visibility and better planning integration.
Safety certificate tracking
Stay on top of qualifications and renewals.
Manage all safety certificates, medical checks, and training courses in one system. Get automatic alerts for upcoming expirations and ensure that only certified personnel are assigned to operational duties — reducing safety risks and ensuring full compliance.
Incident & safety event logging
Capture, log, and track safety incidents.
Log safety-related events and incidents, link them to relevant employees, and attach documentation for auditing and follow-up. This feature helps build a transparent safety culture while providing valuable insights for management and compliance teams.
Time registration & payroll integration
Track hours accurately. Automate compensation.
Employees can log their working hours, which are automatically processed for payroll calculations. Time tracking includes duty hours, rest periods, overtime, and more — all compliant with labor regulations and exportable for payroll systems.
Team management & role assignment
Organize teams for better communication and control.
Group employees into operational teams to simplify scheduling, communication, and reporting. Team structures help align planning, operations, and HR management across different departments and locations.
Safety document control
Keep your safety records up to date.
Manage and store safety-related documents in one place, from policies and procedures to incident reports and compliance forms. Ensure version control and accessibility across the organization, with full audit trails.
Route knowledge management: drive with confidence
In the world of freight rail logistics, safety and efficiency begin with proper planning, and that starts with making sure every driver is qualified to operate on their assigned routes.
Railcube’s route knowledge feature empowers railway undertakings to ensure compliance and reduce operational risk by verifying that drivers hold the required knowledge for specific railway segments, as defined by infrastructure managers.
Using predefined arc groups (one station represents one “arc” in railcube), the system automatically checks whether a driver is qualified to operate on a particular route; both during transport planning and after transports are closed. This ensures that only drivers with up-to-date knowledge are scheduled, helping your organization stay compliant and avoid costly delays.
Key capabilities:
- Set up employee route knowledge using import templates or historical transport data.
- Monitor knowledge validity and receive alerts before expiration.
- Update route knowledge manually, via automated triggers after transport closure, or by using railcube's integrated training & events module.
- Add route knowledge checks directly into your planning process to prevent assigning unqualified personnel to specific routes.
With railcube, managing route knowledge becomes a seamless part of your daily operations: enhancing operational safety, improving resource allocation, and ensuring regulatory compliance.
Experience the difference, request a demo today!
Intro Title
Railcube connects people, assets and operations across the entire rail sector.
Railcube connects people, assets and operations across the entire rail sector.
An inexpensive, quick and easy way to build beautiful responsive website pages without coding knowledge
5,000+
Active users
5,000+
Active users
What our customers say.
Author NameAuthor Job Title
"Railcube has significantly improved the way we manage our operations. The platform is intuitive, flexible, and tailored to the specific needs of the rail industry. It has allowed us to streamline communication, ensure compliance, and make data-driven decisions with confidence. A game changer for our team."
June OkPlanner
"With Railcube, we’ve streamlined our entire operation. It’s easy to use, highly customizable, and made specifically for the rail industry. Our team works more efficiently and with greater confidence."
Jonathan KleinTrain driver
“With Railcube, we’ve streamlined our entire operation. It’s easy to use, highly customizable, and made specifically for the rail industry. Our team works more efficiently and with greater confidence.”
Jonathan KleinTrain driver
“With Railcube, we’ve streamlined our entire operation. It’s easy to use, highly customizable, and made specifically for the rail industry. Our team works more efficiently and with greater confidence.”