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Plan people, trains, and movements in one place: keeping operations clear, smart, and in sync.
Fleet management
Monitor every locomotive and wagon in real time: maintain, optimize, and stay on track.
HR & Safety
Manage your workforce, compliance, and safety data together: simple, structured, and secure.
Finance
Unify estimate to actuals, auto-match invoices, sync with SAP/Dynamics, and close faster with accurate margins.
Payrolling
Turn planning into payroll: automate hours, bonuses, and reports with total accuracy.
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Connect contract to cash with smart pricing, live customer visibility, automated revenue validation, and precise invoicing aligned to operations.
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Turn rail data into insight: for live dashboards, KPIs, and smarter decisions.
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Run freight from order to cash with real-time control. Scale with clear visibility, compliant crews, and faster billing.
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Coordinate drivers across clients with compliant, real-time scheduling. Share certifications and schedules to cut admin and speed onboarding.
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Deliver punctual, safe services with one operational backbone. Coordinate crews and fleet to lift on-time performance and reduce cost.
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Finance

Cost control to financial insight, all in one platform

Railcube unifies financial management across the entire rail freight lifecycle. From estimating costs and revenues to validating supplier invoices and feeding accounting systems, railcube connects Operations, Sales, and Finance in one transparent workflow. This integration ensures accurate financial reporting, controlled margins, and data-driven decision-making.

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About us

How railcube solves it

Managing rail finances is challenging, with fluctuating operational costs, complex supplier contracts, and dynamic sales pricing. railcube bridges these worlds by combining operational reality with financial accuracy.

  • Three-phase cost calculation — railcube automatically calculates Contract, Target, and Actual costs for every order or service.

  • Operational awareness — Costs are continuously updated based on real train performance, delays, reroutings, and resource usage.

  • Automated invoice matching — Incoming supplier invoices are compared against expected costs to detect duplicates or missing services.

  • Integrated reporting — Visualize financial KPIs directly in railcube or connect seamlessly to Power BI, SAP, or Microsoft Dynamics.

  • Closed feedback loop — Financial insights are fed back into cost models, improving accuracy over time.

Contract cost: predicting expected expenses

At the start of each project or transport agreement, railcube calculates the Contract Cost based on all expected expense components: energy consumption, staff costs (drivers, wagon inspectors, shunters), infrastructure access, locomotive usage, and outsourced services.

These estimates rely on long-term planning data or customer quotations, giving a reliable forecast of the financial footprint of each operation.

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Target cost, based on operational reality

Once operations begin, railcube dynamically recalculates the Target Cost. This reflects real-world circumstances such as delays, reroutings, cancellations, or the use of external resources instead of in-house staff.

By linking operational data directly to financial models, railcube provides the true expected cost of what actually happened: a unique capability that combines Operations, Sales, and Finance in one flow.

Mobile

Actual cost, validating incoming invoices

The final step is recording the Actual Cost based on incoming supplier invoices. Invoices can be imported automatically via interfaces, uploaded through templates, or entered manually.

Railcube automatically matches invoices with the expected costs, checking for duplicates, pricing errors, or unfulfilled services. This validation ensures financial accuracy and prevents overbilling from external providers.

 

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Reporting & performance insights

With cost data structured at every level, railcube offers powerful financial reporting. KPIs and performance metrics can be analyzed directly in the built-in reporting module or exported to Power BI and other BI tools.

These insights help improve planning accuracy, control budgets, and identify where operational decisions affect margins.

Mobile

Accounting system integration

Railcube integrates seamlessly with leading financial and ERP systems such as SAP and Microsoft Dynamics.

Data flows bidirectionally; railcube can feed validated cost and revenue data into accounting systems, or receive approved invoice and ledger information back. This ensures that financial records stay synchronized across departments and systems.

Mobile

Continuous cost model improvement

Because railcube links financial outcomes with operational data, organizations can continuously refine their cost models. Recurring deviations between expected and actual costs can be analyzed and corrected, ensuring future calculations become increasingly precise.

The result: a self-learning financial ecosystem that improves accuracy and profitability over time.

Mobile
Intro Title

Railcube connects people, assets and operations across the entire rail sector.

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Railcube connects people, assets and operations across the entire rail sector.
An inexpensive, quick and easy way to build beautiful responsive website pages without coding knowledge

5,000+

Active users

5,000+

Active users

What our customers say.

Gene Cerman
Author NameAuthor Job Title
"Railcube has significantly improved the way we manage our operations. The platform is intuitive, flexible, and tailored to the specific needs of the rail industry. It has allowed us to streamline communication, ensure compliance, and make data-driven decisions with confidence. A game changer for our team."
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June OkPlanner
"With Railcube, we’ve streamlined our entire operation. It’s easy to use, highly customizable, and made specifically for the rail industry. Our team works more efficiently and with greater confidence."
Train driver
Jonathan KleinTrain driver
“With Railcube, we’ve streamlined our entire operation. It’s easy to use, highly customizable, and made specifically for the rail industry. Our team works more efficiently and with greater confidence.”
Train driver
Jonathan KleinTrain driver
“With Railcube, we’ve streamlined our entire operation. It’s easy to use, highly customizable, and made specifically for the rail industry. Our team works more efficiently and with greater confidence.”